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University of Cambridge

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Event types: definitions

  • Where a College member is paying themselves, via ents or a society budget,you receive the main meeting room free of charge and reduced rates for catering. This is an Internal Event Booking.
  • Subject dinners have specific menus and prices. Dining rooms are free of charge for subject dinners.
  • Supervision bookings - no charge
  • Music practice bookings - no charge
  • Where the event is being paid for by an external source(such as a sponsor, department budget or external organisation), whether in term or in vacation, the main meeting room is free of charge and standard rates are used for catering. This is an External Event Booking.
  • Meeting room bookings

How to book your event

Please completethe appropriate booking form by logging into this website.You will see the relevant booking forms on the first screen you see after logging in. Or, get in touch with our knowledgable Events Teamif you would like to discuss anything.We are happy to help!

The team have years of experience working with Fellows and external clients to produce high quality, well-received events that exceed expectations. , , and are all possible. There are a number of attractive, well-equipped rooms available year-round, which can be booked for a variety of activities. Please visit thefor more information about our function rooms.

VAT

In some circumstances, bookings may fit the criteria for VAT exemption. The VAT exemption form must be completed alongside your booking form.If you believe your event to be VAT exempt but you are unsure,VAT enquiries can be made via the . This page may also help . VAT is always applicable on alcohol.

Terms and conditions

The T&Cs applicable to your booking are available on the relevant pages (via log in).

During vacations, the College has charged the Catering and Events team to maximise the commercial use of the facilities so as to maximise the contribution to income. Working around Admissions and Development department activities and mindful of the academic purpose of the College, the teams aim to service as many conferences, summer schools and events as we can. This often means casual access to facilities usually available in term time is limited.

"Thanks very much for your help with yesterday’s seminar. People were very appreciative and there was lots of positive feedback about the venue- many thanks."Kate Peters, Fellow and Director of Studies in History. 2021